Title: Prospect Research Coordinator
Reports to: Senior Director of Development
Status: Full-time; non-exempt
The Development Division of the Greater Los Angeles Zoo Association (GLAZA) is responsible for raising both restricted and unrestricted funds in support of the Los Angeles Zoo and Botanical Gardens.
Reporting to the Senior Director of Development, the Prospect Research Coordinator oversees the critical analysis of individual, corporate and foundation prospects and donors in support of the Los Angeles Zoo and Botanical Gardens. The Prospect Research Coordinator supports the entire Development team in fundraising activities with specific duties relating to the identification, cultivation and stewardship of major gift, planned giving, corporate, foundation, and annual fund donors. The Prospect Research Coordinator executes a wide range of research activities including wealth verification, philanthropic information, and biographic data. In collaboration with the Development team, the Prospect Research Coordinator utilizes a wide range of resources for research, including print materials, online databases, existing files and records.
Additionally, the Prospect Research Coordinator updates and maintains data on donor/prospect records in Raiser’s Edge (RE); updates the moves management spreadsheets; prepares prospect lists and mail merges; provides weekly or monthly reports through Raiser’s Edge.
- Performs functions critical to the success of the Development Division’s prospect identification efforts, including data analysis, preparing analytical and incisive research profiles, managing GLAZA’s online research platform subscriptions, and coordinating data scans through those platforms as needed/negotiated in annual contracts.
- Creates annual research budget and strategic plan for research operations, including a long-term strategy for continued analysis of database through companies specializing in database prospect analysis and wealth ratings.
- Assists the Senior Director of Development with Development’s moves management and documentation, including prospect strategy meetings, prospect ratings, and solicitor assignments adhering to profile volume metrics as established by the Senior Director of Development.
- Monitors the accurate documentation of solicitor/donor interaction in Raiser’s Edge (RE) database to ensure and protect institutional memory. Coordinates both input and output of pertinent prospect data in the system. Produces a variety of prospect management reports when needed.
- Assists the VP of Institutional Advancement with the administrative functions related to the Board of Trustees Nominating Committee including, but not limited to, preparing reports on prospective nominees and preparing the annual Trustee review.
- Reviews and edits own and others’ work using contemporary business grammar, punctuation, and spelling rules to ensure accuracy, consistency, and clarity.
- Performs other duties as assigned.
Skills, Knowledge and Abilities Required
- Must have a Bachelor’s degree and at least four years of hands-on fundraising research experience are minimum requirements.
- Must be skilled in using the Raiser’s Edge database, PC friendly, MS Word, MS Excel, and experience with research databases.
- Must have working knowledge of the principles and practices of development and fundraising.
- Must be an organized, flexible self-starter with demonstrated ability to initiate programmatic activities independently, and proactively seek solutions; must be able to prioritize and complete work in a timely manner despite many deadlines and competing requirements.
- Must possess integrity and high standards of professional conduct, including demonstrated ability to maintain confidential materials.
- Must possess the ability/willingness to learn how to analyze business financial statements and various personal financial sources as it pertains to wealth identification and capacity assignment (i.e. property records, SEC filings, D&B reports, etc.) and ability to condense large amounts of information by extracting only relevant material for organization’s purpose.
- Must demonstrate ability to compose letters, memos, briefings, reports and proposals that are grammatically correct and properly formatted.
- Must demonstrate ability to communicate persuasively – orally and in writing – to a variety of constituents, and to listen perceptively, conveying sensitivity and awareness, to prospective donors.
- Must demonstrate the ability to work well with people, applying good judgment and diligently building relationships when appropriate with donors and donor prospects, Board members, the general public and Zoo and GLAZA staff, including colleagues, senior staff, curators, keepers, vendors, consultants, members, and volunteers.
- Must demonstrate skills in prospect management.
- Demonstrated ability to focus on a computer screen for extended periods during the day.
- Demonstrated ability to remain in a stationary position for extended periods during the day.
- Demonstrated ability to visually see or hear calls being received.
- Willingness to work evenings, holidays and weekends as required.
- Must have a familiarity with the goals of the LA Zoo as well as a practical understanding of zoos and conservation organizations.
- Must work all GLAZA galas, including the annual gala, the Beastly Ball.
- Personable, positive and diplomatic individual with integrity and a sense of humor, who works effectively with Board, donors, volunteers and inside staff.
- Strong initiative, self-confidence, creativity, and entrepreneurial skills; enjoys working as a team player and supporting a team, but also has the capability to work independently and as a self-starter.
- Analytical, resourceful, and comfortable with technology.
- Genuine interest in animals and conservation, the mission of the Los Angeles Zoo and Botanical Garden and one who has a natural ability to articulate this mission and role to others.
- An innate ability to inspire those working with him/her toward accomplishing common objectives and goals.
Greater Los Angeles Zoo Association (GLAZA)
GLAZA provides a dynamic working environment in which duties and responsibilities may change. Employees are expected to be flexible and responsive to changes in the scope of their duties. All employees are expected to be familiar with and adhere to GLAZA’s Personnel Policies and Procedures.
COMPENSATION: GLAZA provides competitive compensation commensurate with a candidate’s experience, as well as a full array of employee benefits including vacation, health, dental & vision insurance, an FSA plan, life insurance, long-term disability insurance, a tax-deferred annuity plan with employer match and contributions, paid vacation & sick leave, and over 13 holidays annually. Additionally, GLAZA’s location is at the beautiful Los Angeles Zoo and Botanical Gardens.
IMMEDIATE RESPONSE REQUIRED: Applicants and sources should send cover letter, resume and writing sample to:
E-mail: [email protected]
Only qualified Development Prospect Researchers need apply.
5333 Zoo Drive
Los Angeles, CA 90027
No telephone calls or agencies, please
GLAZA is proud to be an equal opportunity employer