Special Events Assistant/Crew Member

Greater Los Angeles Zoo Association logo in green

Title: Special Events Assistant/ Crew Member
Division: Special Events
Reports to: Special Events Manager
Status: Part-time, Temporary, Non-Exempt
Rate: $17.29/hour
Date: August 19, 2022

Basic Function

Under the direction of the Special Events Manager, the Special Events Assistant/Crew Member assists the full-time Special Events staff in coordinating various events as required and performs operational duties as assigned. The role of the Special Events Assistant is to fully support other Department members who are leading events. Additional administrative and clerical work may be assigned as needed.

Essential Responsibilities

  1. Assists with implementing various public, private and GLAZA events.  Duties include set-up and break down of event supplies (tables, chairs, centerpieces, etc.), coordinating with various divisions, volunteers, vendors, and hired entertainment.
  2. Assists with the event set-up and tear down of each event.
  3. Be the point of contact for rental deliveries and/or events when needed.
  4. Assist with maintaining carts and events vehicle when needed.
  5. Assist with organization or clean-up of event spaces/yard as needed
  6. Coordinates check-in/registration for events and assists with ticketing distribution and line-management.
  7. Assists with the organization’s largest annual fundraisers, the Beastly Ball and Walk for the Wild, providing overall administrative and logistical support.
  8. Helps coordinate with Marketing & PR and Sponsorship events, including press events and sponsorship activations.
  9. Assists with the development of master list of rentals, delivery, set-up, and tear-down schedules for events.
  10. Assists Department staff as necessary with implementing the entertainment program for events. Helps coordinate staging and audio-visual requirements.
  11. Keeps event areas well-maintained, free of trash, and ensure a safe environment for event guests.
  12. Performs other duties, as required.

Skills, Knowledge, and Abilities

  1. At least one year of previous work experience, preferably in events or customer service industry.
  2. Ability to perform various manual tasks: set-up, tear down, arrange chairs, tables, stages, etc. for scheduled events
  3. Interpersonal and communication skills to develop and maintain effective working relationships with all levels of personnel, including GLAZA and Zoo staff, members, volunteers, donors, prospects, senior staff, the general public, outside vendors, corporations, foundations, etc.
  4. Demonstrated ability to organize, prioritize, and complete work in a timely manner, despite competing requirements.
  5. Demonstrated skills in listening perceptively, conveying sensitivity and awareness, and the ability to maintain confidential materials.
  6. Demonstrated ability to work under pressure and time constraints while remaining calm and maintaining a sense of humor. Ability to handle multiple tasks with effective follow-through.
  7. Demonstrated communication skills, both written and verbal.
  8. Demonstrated flexibility to work an irregular schedule, including early, late, and weekend events.
  9. Demonstrated ability to lift forty pounds using proper safety techniques.
  10. Demonstrated ability to routinely patrol Zoo grounds on a daily basis.
  11. Ability to work in a fast-paced indoor and outdoor environment in all types of weather
  12. Must maintain professional appearance
  13. Possess a valid Class C Driver License and satisfactory driving record.  May run errands related to Special Events.
  14. Proof of COVID-19 vaccination is required as a condition of employment by hire date.

GLAZA is hiring Special Events Assistants immediately!

To apply, email your resume to: [email protected]